GST reconciliation is an important process for businesses that want to ensure their purchase and GST records in TallyPrime match the data available on the GST portal.
When purchase invoices are entered in TallyPrime, there can be differences between the records maintained in Tally and the invoices reported on the GST portal. These differences may occur because of an incorrect invoice date, invoice number, party details, tax values, or because an invoice has not been reported by the supplier.
Manually checking every transaction can take considerable time, especially when a business handles a large number of purchase invoices.
A customized TDL-based GST reconciliation solution for TallyPrime can make this process easier by allowing users to import GST data and compare it with purchase records in TallyPrime.
What is GSTR-2A and GSTR-2B Reconciliation?
GSTR-2A and GSTR-2B contain information related to purchases and Input Tax Credit reported through the GST system.
Reconciliation involves comparing the GST portal data with the purchase transactions recorded in TallyPrime to identify:
Matched invoices
Invoices available in Tally but not on the GST portal
Invoices available on the GST portal but not in Tally
Differences in invoice numbers
Differences in invoice dates
Differences in party or GSTIN details
Other transaction-level mismatches
This allows the user to review discrepancies and take the required corrective action.
How GST Reconciliation Works in TallyPrime
A TDL customization can provide a dedicated reconciliation report within TallyPrime.
The general process can be divided into the following steps.
Step 1: Download the GST Data
The required JSON file can be downloaded from the GST portal.
This file contains the GST transaction information that needs to be compared with the purchase records maintained in TallyPrime.
The downloaded data can then be imported into the customized reconciliation report.
Step 2: Open the Reconciliation Report
After importing the GST data, users can access the reconciliation option in TallyPrime.
The report can display the transactions from Tally alongside the corresponding GST portal records.
This gives the user a single place to review the reconciliation status.
Step 3: Match Tally Transactions with GST Portal Data
The reconciliation system can compare the relevant invoice information.
For example, it can check details such as:
Party/Supplier
Invoice Number
Invoice Date
Taxable Amount
GST Amount
Other relevant GST information
Transactions that match can be identified as Matched.
This makes it easier to distinguish correctly recorded transactions from those that require attention.
Identifying Unmatched Transactions
One of the most useful parts of reconciliation is identifying invoices that do not have a corresponding record.
For example, an invoice may be present in TallyPrime but not available in the GST portal data.
The report can show such transactions as Not in GST Portal or a similar reconciliation status.
This helps the user determine whether:
The supplier has not uploaded the invoice
The invoice was reported incorrectly
The wrong period was selected
The transaction needs further verification
Similarly, an invoice appearing in the GST data but not in TallyPrime can be highlighted so that the accounting records can be checked.
Identifying Invoice Number and Date Differences
Sometimes the invoice exists in both TallyPrime and the GST portal, but certain details do not match.
For example, the invoice number may have been entered incorrectly in TallyPrime.
The GST portal may show one invoice number while Tally contains another.
Similarly, the invoice date in Tally may differ from the date reported on the GST portal.
A reconciliation report can highlight these differences, allowing the user to investigate and correct the relevant Tally transaction.
Matching and Correcting Transactions
Once a user identifies a transaction with a minor difference, the records can be reviewed and matched according to the reconciliation workflow.
For example, if an invoice exists in both TallyPrime and the GST data but the invoice date differs, the user can select the relevant records and perform the matching process.
Once matched, the reconciliation status can be updated.
This makes it easier to keep track of which transactions have already been reviewed.
Reconciliation Summary
A reconciliation summary can provide an overall view of the GST data.
Instead of checking every invoice individually, users can quickly see information such as:
Total transactions
Matched transactions
Unmatched transactions
Transactions not available in Tally
Transactions not available on the GST portal
Mismatched transactions
This gives businesses a clearer picture of their GST reconciliation status.
Hide Not-Important Transactions
A customized reconciliation report can also provide options to hide transactions that are not important for the current review.
This helps users focus on the invoices that actually require attention instead of repeatedly reviewing already-checked transactions.
For businesses handling a large number of invoices, filtering the report in this way can make daily reconciliation more convenient.
Save Reconciled Transactions
After the reconciliation process is completed, the matched status can be saved.
Saving the reconciliation status helps users keep track of transactions that have already been reviewed.
A customized TDL solution can also provide controls to prevent unnecessary changes to already-reconciled transactions, depending on the business requirement.
This creates an additional layer of control over the reconciliation process.
Party-Wise GST Reconciliation
GST reconciliation does not always have to be viewed as one large report.
A party-wise reconciliation option can help users review GST transactions supplier by supplier.
For example, users can select a particular party and check:
Purchase transactions
GST portal transactions
Matched invoices
Unmatched invoices
Differences in invoice details
Tax differences
Party-wise reporting can be especially useful when a business needs to follow up with specific suppliers regarding missing or incorrect invoices.
Checking Tax Differences
The reconciliation report can also help identify differences in taxable values and GST amounts.
Users can review whether the purchase value and tax amounts recorded in Tally correspond with the GST portal information.
This can help identify potential differences before GST-related data is finalized.
GSTR-1 Data Checking
The same type of reconciliation approach can also be useful for checking sales-related GST data.
GST data downloaded from the portal can be compared with sales transactions maintained in TallyPrime.
If an invoice number, date, party information, or other relevant details differ, the reconciliation report can help identify the transaction requiring review.
This gives businesses a broader way to verify their GST records rather than limiting reconciliation to purchase transactions.
Benefits of TDL-Based GST Reconciliation
A customized GST reconciliation solution in TallyPrime can provide several practical benefits:
Reduce Manual Checking
Instead of manually comparing large numbers of invoices, users can review the reconciliation report and focus on exceptions.
Identify Mismatches Quickly
Invoice number, date, party, and tax-related differences can be identified more easily.
Track Reconciliation Status
Users can distinguish between transactions that have been matched and those that still require action.
Party-Wise Analysis
Supplier-wise reports make it easier to investigate missing or incorrect GST transactions.
Better Control
Saving reconciliation status and restricting unnecessary changes can help maintain consistency in reviewed records.
Customized Workflow
TDL allows the reconciliation report and matching process to be designed according to the specific requirements of a business.
Why Use TDL for GST Reconciliation in TallyPrime?
Every business has a different accounting and reconciliation workflow.
A standard report may not always provide the exact fields, filters, matching logic, or controls required by a particular business.
With Tally Definition Language (TDL), TallyPrime can be customized to create reports and workflows specifically for GST reconciliation.
A customized solution can bring GST portal data and TallyPrime transactions together in a structured report, making it easier for users to identify, review, and manage differences.
Conclusion
Reconciling GST data with TallyPrime records is an important part of maintaining accurate accounting and GST information.
With a customized GSTR-2A and GSTR-2B reconciliation solution, businesses can compare GST portal data with their TallyPrime purchase records, identify matched and unmatched invoices, detect differences in invoice details, review party-wise information, and maintain the status of reconciled transactions.
Instead of spending hours manually checking invoices, businesses can use a TDL-based workflow to make GST reconciliation more structured and efficient.
Need a Customized GST Reconciliation Solution?
Shivansh Infosys provides TallyPrime implementation, TDL customization, GST solutions, and customer support to help businesses build workflows around their specific accounting requirements.
📞 +91 84609 04467 | +91 63530 61867
🌐 www.shivanshinfosys.in
📧 info@shivanshinfosys.com
Customize TallyPrime. Simplify GST Reconciliation.